Any academic unit may issue additional or more specific information that is consistent with approved policy. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [EMPLOYMENT] Dear [HR Department]: [Employer] has directed me to get vaccinated with a COVID-19 vaccine, or suffer adverse employment action, up to and including termination. The law requires that educational institutions must develop policies to accommodate student absences to allow students to take holidays for reasons of faith or conscience or for organized . Be aware of differences in state law. For Airmen seeking a religious accommodation request, chaplains play a critical role in ensuring each request is fully considered in accordance with DAFI 52-201, Religious Freedom in the Department of the Air Force. Governor Jay Inslee is requiring thousands of employees to get . } It's been wonderful working here, everyone is very supporting and company really acknowledges employees work. A religious accommodation is any adjustment to the work environment that will allow an employee or applicant to practice his or her religion. An employer doesn't have to provide a religious accommodation if it poses an undue hardship to a business. Make a temporary accommodation while a permanent one is being arranged. Upon approval of a request for a religious exemption to immunization, the student may be asked to sign a release acknowledging that in the event of an outbreak, the student may face particular restrictions regarding classes, housing, or other activities. Professional Studies and Executive Education, American University's United Methodist Affiliation, submit an online request for reasonable religious accommodations. She had just been hired as a cashier at the fast-food restaurant. Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. There is no public health emergency. a qualified individual with a disability to enjoy equal employment opportunities. I am grateful for my job, and always strive to do my very best at work. I look forward to hearing from you soon regarding this request. Religious beliefs may exempt you from participating in certain functions or completing certain actions. Given the current labor shortage, the employer might not want to lose the employee or have the worker complain about the company on social media, she added. For incoming students, a request must be made at the earliest possible opportunity after admission. Gathering InformationOIE asks students and employees to complete the religious accommodation request form. The policy guarantees that you are not unduly prevented from observing your religious practice; it does not necessarily guarantee the observance of that practice at a particular time or in a particular location (e.g. Site information is not to be replaced with or considered professional medical advice. Request for Accommodation of Religious Practice SAMPLE 1. $('.container-footer').first().hide(); Scheduling accommodations may involve: 1. Be courteous and professional and show that you are willing to meet your employer halfway. If the student does not belong to a religious community that could provide this letter,the student should indicate this in their letter and request a letter from the University Chaplain after due consultation with the University Chaplain. The United States Equal Employment Opportunity Commission has excellent regulations and a compliance manual with lots of information and suggestions for how someone, like myself, can be accommodated. Permitting a student or employee to take a particular day or time period off for a religious holiday; Providing a student or employee with a time and place to pray. Contact the University Chaplains Office only if there is a conflict in making the accommodations for a religious/cultural observance. What should I do if an applicant or employee asks for breaks, leave or other changes to a work situation because of his medical condition or his religious beliefs? A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. I have been having medical issues that have affected my mood, sleep schedule, concentration, and focus. A lock ( We have noticed that many brethren in Canada and elsewhere are facing the loss of employment for their unwillingness to comply with recent vaccine mandates in the workplace. Subject: Assertion of Religious Exemption to Vaccination and Request for Accommodation. Hiring and Staffing Dept. No attorney-client relationship is created by using the templates. There are also Kosher retail items available for purchase at theCharles Street Market (Char Mar). To request a religious accommodation: You must submit the Request for Religious Accommodation Form t o your Departmental HR Manager (DHRM) or their designee. Dear Sir, With utmost respect and honor, it is stated that I work at your renowned company under customer representative designation. I therefore respectfully request that you make an accommodation for my religious belief, observance, and practice in keeping with Title VII of the Civil Rights Act of 1964 and the guidelines of the Equal Employment Opportunity Commission by allowing me to leave work on the Fridays in question just prior to sundown. 4. There are many types of accommodations. 10 Examples of Religious Exemption Requests for Covid-19 Vaccines In the United States, employers have the responsibility to create a safe and unbiased work environment for people of different races and beliefs. Employees requesting a religious accommodation shall immediately contact their local Equal Employment Opportunity Coordinator. An applicant or employee may need a reasonable accommodation (a change to the way things are normally done at work) so he can practice or observe his religion. It is your responsibility to make sure your employer has received the letter, and it is your responsibility to follow it up to make sure that your requested changes have been made. Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. Click the link TO DOWNLOAD A RAMADAN RELIGIOUS ACCOMMODATIONS REQUEST TEMPLATE. The hiring manager had assured her that [] More than 10,000 requests from across the Total Force have been received, of which approximately 2,100 have been disapproved due to military readiness considerations. document.head.append(temp_style); You may be trying to access this site from a secured browser on the server. As this would cause minimal burden for only minor {rescheduling, uniform changes, etc. Individuals covered by the federal vaccination mandate currently impacting nine Penn State campuses who believe that their sincerely held religious beliefs, practices or observances prevent them from receiving a COVID-19 vaccine, may complete an online accommodation request form on or before Nov. 5. Edit your religious accommodation approval letter online Type text, add images, blackout confidential details, add comments, highlights and more. The sample letter linked contains false information such as: The COVID-19 vaccines are experimental gene therapy. Depending on the circumstances, some examples of workplace accommodations may include: providing a woven cloth mask or personal protective equipment (PPE); physical distancing or modifying the work environment; modifying work schedules; I am (mention your name) on behalf of (mention company name) and would like to say that, the department provider's letter you submitted to us on [mention date] stated that you have the following work problem. a description of the accommodation you are requesting; the reason you need an accommodation; and. It was created to assist you while you are recovering. The Interactive Process is the way in which employees, supervisors, and their departments arrive at a reasonable accommodation. Fundamental requirements of the applicable academic program and/or related technical standards; Essential functions of an individual's job; Duties of others in the department or job group; Availability of alternative accommodations; Any undue hardship resulting from the requested accommodation; and. At JAN, I often discuss options with employees about what might be useful to include and how to clearly explain what accommodation is needed. While Title VII of the Civil Rights Act of 1964 doesn't go as far as encompassing sports as a religion, the EEOC does define religions as including religious beliefs that are new or uncommon, not part of a formal church or sect, only subscribed to by a small number of people, or illogical or unreasonable to others. A request for a religious accommodation for housing must document: A request for a religious accommodation for dining must be made at the earliest possible opportunity after admission. Employer's name << /Filter /FlateDecode /Length 5511 >> If employees have submitted a request for reasonable or religious accommodation due to the inability to comply with mandatory testing, they may request permission to remain off work, using their own leave credits or . Need help with a specific HR issue like coronavirus or FLSA? This isn't really a religious request, so the employer can push back and request a letter from a faith leader, she said. Requested accommodations vary - an employee may need a particular day off each year for a religious holiday; or to refrain from work every week on his or her Sabbath; or to wear religious garb; or to have a place to pray. For Deaf/Hard of Hearing callers: Financial Hardship Examples, Samples and Articles, Writing A Hardship Letter Religious Accommodation Discrimination, Writing A Hardship Letter Property Repairs. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; {Your Name} REQUEST FOR RELIGIOUS EXEMPTION / ACCOMMODATION RELATED TO [COMPANY NAME'S] COVID-19 VACCINATION POLICY by offering opportunities for discussion, reminding people of available support services, and leading at a difficult time with compassion and empathy. Employers can request additional information when religious accommodations are requested, Bunting noted. I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); OIE will then gather the necessary informationtoconsiderthe request. The requestor will be informed in writing of the decision to grant or deny the request, and of any conditions or limitations placed on the grant. Recognizing a Religious Accommodation RequestThe Office of Institutional Equity ("OIE") receives and reviews all religious accommodation requests, including but not limited to vaccine exceptionrequests. (3) A request for the accommodation of religious practices may be granted in whole or in part. Hardship Letter Religious Accommodation Discrimination Example {Your Name} {Your Address} {Your Phone #} {Your Loan #} {Date} To Whom It May Concern: I would like to make a request for reasonable accommodation due to religious belief. CO/OICs will accommodate . [Company name] (the Company) has engaged in good faith written and/or oral communications The accommodation [will begin or began] on [date] and end based upon future doctor visits. Whatever adjustments need to be made, you can count on me to do everything I can to cooperate fully. Describe what you expect this reasonable accommodation to be. Writing A Hardship Letter To Social Security. [Company Name] is committed to providing equal employment opportunities without regard to any protected status, and a work environment that . information only on official, secure websites. If an accommodation would violate a collective bargaining agreement, it would result in an undue hardship. Please bear in mind that I do not request to have the Sabbath off in order to have an extra day at home to catch up on odd jobs or to engage in recreation or amusements. (1) Observances of Worship and Holy Days. These beliefs must be sincerely held, and an individuals pattern of conduct consistent with those beliefs will help to prove that they are sincerely held. One option that I would propose is [enter request]. Example Letter "Religious Reasonable Accompaniment Form" Please print or type the enclosed Letter, and attach it to the Religious Reasonable Accommodation form and fax it to: New Jersey Department of Corrections. I would be a violation of my deeply held sincere religious conviction to work on Sabbath--the 24 hour period from sunset Friday to sunset Saturday. c. Types of Accommodation Requests. Requests for reasonable accommodation to participate in pre-employment polygraph examinations must be submitted to the Office . A request for a religious accommodation for housing must document: a description of the accommodation you are requesting; Work a flexible schedule so that the employee can leave the job on Friday afternoon before sundown, to permit time to travel home before Sabbath begins. Please contact dining@jhu.edu or consult the Hopkins dining webpage if you have additional questions. When we met with you, we discussed what type of accommodation you . The description of the [modified/alternate] employment is as follows (include description of accommodation here): This is a temporary accommodation, not. To help our brethren who may need support in writing a letter to establish a religious objection, we have created aReligious Accommodation Requesttemplate that can be used and modified to suit individual circumstances. I often suggest employees consider making a written request so they can decide what to say and how to say it without the stress of a face-to-face meeting with their employer. To help our brethren who may need support in writing a letter to establish a 'religious objection,' we have created a Religious Accommodation Request template that can be used and modified to suit individual circumstances. That being said, you should write your exemption letter in your own words according . Always end a letter by thanking your employer for their kind consideration. Your name I am enrolled in your course [course number]. If that effort fails or if the particular University office has questions, students may submit an online request for reasonable religious accommodations. if there are additional services at other times, or services offered on campus versus at a home congregation). In addition, having a list of what I might need to do for the workday/week could also help me keep track of my work. Please let me know if you need additional information or would like to discuss additional ideas. x][s} d =@_(3"I7ZqOnmY.=s@C`0NT6_w5_/O?a(Km~]Wy]]? Ashanti McShan, a 17-year old high-school student, was excited about her first day of work at Burger King. According to new guidance from the Equal Employment Opportunity Commission (EEOC), employers can push back when there is: HR may speak with supervisors and inquire about whether the person talks about religion at work or has ever asked for specific days off. The Jedi religion is listed by the military as one of more than 200 religions it recognizes. student affairs representatives, faculty, managers, and/or supervisors) who participated in the interactive process. I anticipate this arrangement would be necessary for only 5 or 6 weeks, or until the sun starts to set after 5:00 p.m. CBP Applicant: An applicant requesting religious accommodation for any stage of the application process must submit a request for religious accommodation to the Indianapolis or Minneapolis Hiring Center, as applicable. SPOKANE, Wash - State employees required to get the COVID-19 vaccine now have a way to request religious and medical exemptions. Reasonable religious accommodation requests will be made on a casebycase basis taking into account factors including but not limited to: nature of the accommodation requested; duration of the request; timeliness of the request; alternative accommodations; financial impact; academic impact; and other related factors. I am willing to come to work earlier on Fridays, come to work on Sunday, or to cooperate in whatever arrangements may need to be made so I can retain my Sabbath observance according to my convictions. Below I have included some possible ideas that could help at my workstation. An employer that requires vaccinations against COVID-19 must grant sincere religious accommodation requests, so long as they. If accommodation is easy, do it," said Kelly Dobbs Bunting, an attorney with Greenberg Traurig in Philadelphia, speaking at the SHRM Employment Law & Compliance Conference 2022on March 30 in Washington, D.C. Religious Accommodation Request Form A reasonable religious accommodation is a change in the work environment or in the way tasks or responsibilities are customarily done that enables an employee to participate in their religious practice or belief without undue hardship on the conduct of the university's business or operation. Under the Equal Employment regulations, I am entitled to accommodations provided that they do not cause undue hardship to the company. Requests for accommodation should be made at the earliest opportunity once a student has become aware that a conflict exists. I do not wish to have a conflict between my job duties and my obligations to God. Employee Flu Vaccine ExceptionRequests:Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of Johns Hopkins Medicine Compliance Deadlines and OIE will do its best to respond in a timely manner. I request Reasonable Accommodation to have {Company Name} {waive the requirement, provide a substitute, allow shift swap, etc.}. Once a religious objection to taking a vaccine is established, an employer has a duty to accommodate that religious belief up to the point of undue hardship. A final thing to remember is that, as stated, while it is your right to have these accommodations made where possible, you must formally request them. An employer violated federal law when it refused to grant an employee an exemption from its mandatory flu shot policy without a note from a clergy leader, the federal government has alleged in a . Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. American University will make good faith efforts to provide reasonable religious accommodations to students whose sincerely held religious beliefs conflict with a university policy, procedure, or other academic requirement unless such an accommodation would create an undue hardship. The University may request the student provide information to support the need for an accommodation based on the student's sincerely held religious belief. Religious Exemption Letter. Explain that you would like an accommodation to allow you to practice your religion at work. [2]It is important for student affairs representatives, faculty, human resources, and supervisors to recognize a request and to refer the student or employee to OIE to initiate the interactive process. In Exodus 20, the Bible commands us to remember the Sabbath day to keep it holy, and to refrain from work on that day. Sincerely, Additional information may be requested if needed to evaluate the request. Student Vaccine ExceptionRequests:Whenever possible, students should submit vaccine exceptionrequests to OIE at least 30 days in advance of Pre-Entrance Health Requirement Deadlines and OIE will do its best to respond in a timely manner. I have pain in my lower back. %PDF-1.3 Each request is individually reviewed by . I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. A quick Q & A on religious exemptions. However, unless the disability or the need for accommodation is obvious, it is the . For example. Exploring Religious Accommodation OptionsOIE will consider reasonable religious accommodation requests on a case?by?case basis and consider factors, including but not limited to the: OIE will endeavor to protect the requesting student or employees privacy in evaluating and processing the accommodation to the greatest extent possible. If it would be easier, I would be happy to talk with you about this further in person or by phone. I realize the need for this requested accommodation is still a few months away, but I wanted to make arrangements in advance so that we can discuss it and plan. OIE may need to discuss the nature of the religious belief(s, practice(s), and accommodation(s) with a student or employee's spiritual leader (if applicable) or religious or philosophy scholars to address the request for an exception. Members may download one copy of our sample forms and templates for your personal use within your organization. For instance, you may ask for a shift swap, provide a substitute, or ask them to waive the requirement in full. Date of Letter You are encouraged to submit your request for accommodation ten (10) business days following implementation of the vaccination policy. Johns Hopkins UniversityWyman Park Building, Suite 5153400 North Charles StreetBaltimore, Maryland 21218, If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys. The other employees may wind up leaving due to the extra workload. }, I believe that such a request would not be unsafe, inconvenient, or costly. State that you are a practicing member of a certain religion. var temp_style = document.createElement('style'); I would like to suggest the following accommodations to address this issue: Please let me know if you need additional information or would like to discuss additional ideas. I am a Seventh-day Adventist, and I observe the Sabbath as a day of rest and worship from sundown Friday to sundown Saturday. I am informed that Title VII of the Civil Rights Act of 1964, 42 U.S.C. An official website of the United States government. WASHINGTON (AFNS) --. The first step in requesting an accommodation in the workplace is to decide how to make the request. I would like to request for accommodations to help decrease the pain caused by my back condition. Virtual & Washington, DC | February 26-28, 2023. The need for religious accommodation may arise where an individual's religious beliefs, observances or practices conflict with a specific task or requirement of the position or an application process . Students are required to check their course syllabi at the beginning of the semester, make any conflicts with religious/cultural observances known to their professors, and discuss arrangements for missed classes or assignments. To request permission for specific items, click on the reuse permissions button on the page where you find the item. . You cannot, in other words, expect an employer or any other form of organization to guess what your religious beliefs are, and to put the appropriate measures in place. Save my name, email, and website in this browser for the next time I comment. Don't, for example, automatically laugh when an employee says he or she is a follower of the Jedi. Hence, your letter should also explain how your request will only pose a minor burden. Sample Hardship Letter Financial Hardship Letters Writing A Hardship Letter Religious Accommodation Discrimination. A letter from a religious leader of the faith community to which the student is a member stating the need for an exemption. }); if($('.container-footer').length > 1){ } 5. I have joined the office 5 months ago. Title VII prohibits employment discrimination based on religion. The letter should make it clear that you are requesting reasonable accommodation in view of your religious beliefs. According to company policy at {Company Name}, I am required to {participate in function/religious event, follow certain dress codes, work on certain days, work certain hours, etc.}.
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